Sofia Papoutsi, PhD

Hi, I’m Sofia. I help solopreneurs, freelancers, consultants, and small social-impact teams, especially those transitioning from employment to running their own projects, build simple business systems that reduce overwhelm and make growth sustainable. If you are buried in admin, proposals, or reporting, I’ll help you create clarity, structure, and calm. Together, we’ll streamline your founder operations, map your friction points, and design sustainable workflows and templates that free up your focus for the work that truly matters. With 15+ years across financial services, EU funding, business development, and leadership coaching, I bring a cross-sector lens to help you focus on impact, not chaos blending structure, strategy, and burnout-aware systems for sustainable growth. You’ll leave each session with focus, practical tools, and clear next steps you can implement immediately.

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  Advice on funding

  I guide mission-driven teams in creating grant and partnership pipelines that match their capacity. You’ll leave with a shortlist of realistic opportunities and a simple funding workflow that keeps momentum steady.

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  Career guidance

  I support early–mid career professionals who feel stuck or misaligned. Together we uncover your core strengths, design 2–3 possible paths, and create an action plan you can test without burning out.

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  Imposter syndrome

  I help professionals understand the roots of self-doubt and reframe it with evidence-based, practical tools. You’ll learn how to act with calm confidence even when uncertainty or comparison shows up.

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  Leadership

  I work with emerging and established leaders to grow influence without pressure. Expect practical reflection on communication, boundaries, delegation, and maintaining trust under stress.

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  Mindset coaching

  I use mindfulness, embodied and evidence-based coaching tools to help you shift from overthinking to focused action. We identify the thought patterns that block progress and replace them with grounded strategies.

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  Operations

  I help founders and small teams build simple, repeatable systems; pipelines, dashboards, and workflows that make growth organized and sustainable. Together we design structure that protects energy and scales calmly.

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  Remote work

  I help remote teams establish clarity and connection: clear roles, communication windows, and realistic weekly rhythms that prevent chaos and burnout while keeping collaboration strong.

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  Venting frustration

  Sometimes what’s needed first is space to pause and untangle what’s actually happening. I create a non-judgmental environment to process frustration, identify patterns, and move from reaction to clarity.

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  Canva

  5 years of experience

  I use Canva to design clean decks, one-pagers, and social graphics for proposals, reports, and coaching materials. I help others maintain brand coherence and visual storytelling without design overwhelm.

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  Notion

  4 years of experience

  I use Notion to design lightweight systems for clients (funding pipelines, weekly cadences, and dashboards that replace scattered spreadsheets). I help teams structure their work visually and keep focus without burnout.

• https://deepwirecoaching.com/building-a-career-you-love/
• https://www.pwnglobal.net/articles/85d49666-8e29-ef11-86c3-00224881ef93/how-to-choose-a-mentoring-program-that-works-for-you-a-mentee-s-perspective